The Villages of Valencia Homeowners Association, Inc. is a Florida not-for-profit Corporation.
Our Florida Department of State Corporate document # is – N07000003490. Enter this number HERE to obtain the current filing.

Listed below are our governing documents in what I feel is the order of priority.
These documents govern how we interact as neighbors, much like city and county zoning. We as an association manage and enforce these through the management company we contract with.

1. Florida Statute 720

  • Known as the “Florida Homeowner’s Association Act” This Senate link if 2023 includes the 2023 “Homeowners’ Association Bill of Rights” signed by the Governer in June 2023 and became effective October 1st 2023.
  • As the first part states “(1)The purposes of this chapter are to give statutory recognition to corporations not for profit that operate residential communities in this state, to provide procedures for operating homeowners’ associations, and to protect the rights of association members without unduly impairing the ability of such associations to perform their functions.”
  • Index – A third party index of FS 720

2. Articles of Incorporation Dated April 2nd 2007

3. Declaration of Covenants, Conditions, and Restrictions

Dated July 17th 2007 * *Amendment locations noted ** (Searchable OCR Converted)
County Records Book 2953 page 441
Where amendments make changes they are noted. Come back here to read the actual amendment

  • Amendment 1 – Adds compliance to County sidewalk requirements – County Records Book 3455 page 425
  • Amendment 2 – Includes mostly builder only issues- County Records Book 3504 page 1878
  • Amendment 3 – Covers mostly Builder rights at 90%- County Records Book 4022 page 1849
  • Amendment 4 – Covers easement for access and drainage and natural buffer- County Records Book 4063 page 1980
  • Amendment 5 – Resale assessment, maintenance Assessments, parking .- County Records Book 4500 page 433
  • Amendment 6 – Builder passing on developer rights to Pulte and others- County Records Book 4536 page 1854
  • Amendment 7 – Includes Builder passing rights to Dream Finders- County Records Book 5473 page 308

4. Bylaws

Dated April 2nd 2007 (Searchable) *** AMENDMENT LOCATION NOTED *** – County Records as part of Declaration O.R. 2953 page 441
Amendment of The Bylaws (The only one) – Addresses the nomination and election of Directors- Recorded in County Records Book 5083 PG 16

5. Rules of the HOA Link page

6. Roberts Rules of Order Newly Revised (RONR) 12th Edition

This full 12th edition has an “IN BRIEF” 3rd addition published by the same authors that is more suitable for VOV HOA to utilize till we cannot find the answers, then on to the full version of the Roberts Rules of Order 12th edition (RONR ). Also helpful is the is the “Robert’s Rules For Dummies” 4th edition by C. Alan Jennings and “notes & Comments on Robert’s Rules” by Jim Slaugher.

7. Below are authoritative references, extracts and articles on some points brought up in 2023:

  • Our attorney, Hillary Mesa of St. Johns Law Group, made this statement about anything involving Association actions.
    Quote from October 30, 2023 email.
    “What we will say is that any board action on anything that involved the Association has to be made at a properly noticed meeting of the Board of Directors. Absolutely no voting through email can occur or any unilateral board action. If something was voted on at a meeting, it would take an additional meeting to cancel that board action.”
  • Index to other possible Regulating governmental bodies
  • Florida Administrative Code 617 for NON-Profit Corporations
  • Clothslines – Florida Statute on this subject. Statute 163.04
  • Informal proceedings are per RONR permitted, See excerpt from Chapter 49 and chapter 52:24
  • Minutes – Minutes content Article from a Parliamentarian dated September 2020, with references to Roberts Rules of order 12th edition
  • Minutes – Answered Question from Rogerts Rules in Brief 3rd edition about sumarizing matters discussed in the meeting.
  • Motions after an item failed – Handout distributed by a board member during April 20th 2023 Board meeting. Source unknown.
  • Dealing with defeated motions from Roberts Rules for Dummies 4th Edition
  • Dealing with failed Motions from Roberts Rules in Brief 3rd edition
  • Committee establishment – Our Bylaws, Article XIII says Board of Directors may establish committees and the RONR Chapter 50 , says a committee may be just one person.
  • Article from Community Association Institute on What a HOA Manager does